With this Privacy Policy/Data Protection Statement we, the Nanos AI AG, Berlin, Germany ("we" or "us"), describe how we collect and further process personal data. This Privacy Policy/Data Protection Statement is not necessarily a comprehensive description of our data processing. It is possible that other data protection statements or similar documents are applicable to specific circumstances.
The data protection regulations form an integral part of our Terms and Conditions. Capitalized words have the same meaning as in the Terms and Conditions currently in force. By accessing and/or using our Services, you as Customer or potential Customer agree to the terms set forth in this Privacy Policy.
The term "Personal Data" in this Privacy Policy shall mean any information that identifies, or could reasonably be used to identify any person.
If you provide us with the personal data of other persons, please make sure the respective persons are aware of this Privacy Policy and only provide us with their data if you are allowed to do so and such personal data is correct.
This Privacy Policy is in line with the EU General Data Protection Regulation (GDPR).
1. Controller
The "controller" of data processing as described in this data protection statement (i.e. the responsible person) is NANOS AI AG | Müllerstr. 12 | D-13353 Berlin unless we have informed you differently in certain cases. You can notify us of any data protection-related concerns using the following contact details: NANOS AI AG | Müllerstr. 12 | D-13353 Berlin, and contact@nanos.ai.
Our representative in the EEA according to art. 27 GDPR is: Markus Echternach
2. Collection and Processing of Personal Data
To fully use our Platform and Services you need to register and provide certain Personal information to us such as their name, company name, and email address but also billing information (the "Personal Information"). We use this information to manage Customer accounts and provide the Services.
In addition, you provide personal data in the content you upload to the Service which we use to provide our Service. We also collect information automatically through your use of the Service like information regarding your clicks and views.
In order to access or use our Platform and Services, you must be at least 16 years old. Consequently, we do not knowingly collect Personal Information about minors.
Apart from data you provided to us directly, the categories of data we receive about you from third parties include, but are not limited to, your address and any interests and other socio-demographic data (for marketing purposes) data in connection with your use of our websites (e.g., IP address, MAC address of your smartphone or computers, information regarding your device and settings, cookies, date and time of your visit, sites and content retrieved, applications used, referring website, localization data, the contents of your interaction with our customer support or sales departments, which may include text/video/audio recording and transcripts), and information that is provided to us by job candidates, when they apply for work with us.
3. End-User Data
We do not collect or process any Personal Information of End Users. Customers are obliged to refrain from providing us with any Personal Information of End Users. In case Customer provides such Personal Information Customer is solely responsible to have received permission of such person to allow us to collect or process their personal data.
4. Privacy Policy on Third-Party Links
Our Platform may contain links to third-party websites. These are not owned or controlled by us and we are not responsible for their content and their practices concerning data protection.
5. Purpose of Data Processing and Legal Grounds
We primarily use collected data in order to provide advertising management to our Customers but also and not limited to send newsletters and other messages with promotion content unless we receive an opt-out notification from you, for billing, account management, and other administrative matters, to prevent and solve security issues and abuse. We may also process personal data if required by law or any other regulation.
In addition, in line with applicable law and where appropriate, we may process your personal data and personal data of third parties for the following purposes, which are in our (or, as the case may be, any third parties') legitimate interest, such as:
- providing and developing our products, Platform and Services, apps, and other platforms, on which we are active;
- communication with third parties and processing of their requests (e.g., media inquiries);
- review and optimization of procedures regarding needs assessment for the purpose of direct Customer approach;
- advertisement and marketing (including organizing events), provided that you have not objected to the use of your data for this purpose;
- market and opinion research, media surveillance;
- asserting legal claims and defense in legal disputes and official proceedings;
- ensuring our operation, including our IT, our websites, apps, and other appliances;
If you have given us your consent to process your personal data for certain purposes, we will process your personal data within the scope of and based on this consent, unless we have another legal basis, provided that we require one. Consent given can be withdrawn at any time, but this does not affect data processed prior to withdrawal.
6. Cookies / Tracking and Other Techniques
We typically use "cookies" and similar techniques on our websites and apps, which allow for the identification of your browser or device. A cookie is a small text file that is sent to your computer and automatically saved by the web browser on your computer or mobile device when you visit our website or install our app.
Besides cookies that are only used during a session and deleted after your visit of the website ("session cookies"), we may use cookies in order to save user configurations and other information for a certain time period (e.g., two years) ("permanent cookies"). Notwithstanding the foregoing, you may configure your browser settings in a way that it rejects cookies, only saves them for one session, or deletes them prematurely.
We use permanent cookies in order to understand how you use our services and content, and to enable us to show you customized offers and advertisement. If you block cookies, it is possible that certain functions (such as e.g., language settings, shopping basket, ordering processes) are no longer available to you.
In accordance with applicable law, we may include visible and invisible image files in our newsletters and other marketing emails. If such image files are retrieved from our servers, we can determine whether and when you have opened the email, so that we can measure and better understand how you use our offers and customize them. You may disable this in your email program, which will usually be a default setting.
By using our websites and apps and consenting to the receipt of newsletters and other marketing emails you agree to our use of such techniques.
We may use Google Analytics or similar services on our website. These are services provided by third parties, which may be located in any country worldwide and which allow us to measure and evaluate the use of our website on an anonymous basis. For this purpose, permanent cookies are used, which are set by the service provider.
Social media plug-ins
We use plug-ins from social networks such as Facebook, Twitter, YouTube, Google+, Pinterest, or Instagram on our websites. We have configured these elements to be disabled by default. If you activate them (by clicking on them), the operators of the respective social networks may record that you are on our website and may use this information for their own purposes. This processing of your personal data lays in the responsibility of the respective operator and occurs according to its data protection regulations. We do not receive any information about you from the respective operator.
7. Data Transfer and Transfer of Data Abroad
In the context of our business activities and in line with the purposes of the data processing set out in this Privacy Policy, we may transfer data to third parties, insofar as such a transfer is permitted and we deem it appropriate, in order for them to process data for us or, as the case may be, their own purposes.
Certain Recipients may be within Switzerland but they may be located in any country worldwide. If we transfer data to a country without adequate legal data protection, we ensure an appropriate level of protection as legally required by way of using appropriate contracts (in particular on the basis of the standard contract clauses of the European Commission) or binding corporate rules.
You can obtain a copy of the mentioned contractual guarantees at any time from the contact person named in this Privacy Policy under Section 1 above. However, we reserve the right to redact copies for data protection reasons or reasons of secrecy.
8. Retention Periods for Your Personal Data
We process and retain your personal data as long as required for the performance of our contractual obligation and compliance with legal obligations or other purposes pursued with the processing, i.e. for the duration of the entire business relationship as well as beyond this duration in accordance with legal retention and documentation obligations. Personal data may be retained for the period during which claims can be asserted against our company or insofar as we are otherwise legally obliged to do so or if legitimate business interests require further retention.
As soon as your personal data are no longer required for the above-mentioned purposes, they will be deleted or anonymized, to the extent possible. In general, shorter retention periods of no more than twelve months apply for operational data (e.g., system logs).
9. Data Security
We have taken appropriate technical and organizational security measures to protect your personal data from unauthorized access and misuse. However, we cannot and do not guarantee the absolute protection and security of any Personal Information.
10. Obligation to Provide Personal Data To Us
In the context of our business relationship, you must provide us with any personal data that is necessary for the conclusion and performance of a business relationship and the performance of our contractual obligations. Without this information, we will usually not be able to enter into or carry out a contract with you. In addition, the website cannot be used unless certain information is disclosed to enable data traffic (e.g. IP address).
11. Profiling
We may partially process your personal data automatically with the aim of evaluating certain personal aspects (profiling). In particular, profiling allows us to inform and advise you about products possibly relevant for you more accurately. For this purpose, we may use evaluation tools that enable us to communicate with you and advertise you as required, including market and opinion research.
12. Your Rights
In accordance with and as far as provided by applicable law (as is the case where the GDPR is applicable), you have the right to access, rectification and erasure of your personal data, the right to restriction of processing or to object to our data processing in addition to the right to receive certain personal data for transfer to another controller (data portability). Please note, however, that we reserve the right to enforce statutory restrictions on our part.
If exercising certain rights will incur costs on you, we will notify you thereof in advance. Consent can be withdrawn at any time by contacting us at contact@nanos.ai.
In general, exercising these rights requires that you are able to prove your identity (e.g., by a copy of identification documents where your identity is not evident otherwise or can be verified in another way). In order to assert these rights, please contact us at the addresses provided in this Privacy Policy in Section 1 above.
In addition, every data subject has the right to enforce his/her rights in court or to lodge a complaint with the competent data protection authority. The competent data protection authority is the Berliner Beauftragte für Datenschutz und Informationsfreiheit, mailbox@datenschutz-berlin.de
13. Amendments
We may amend this Privacy Policy/Data Protection Statement at any time without prior notice. The current version of this Privacy Policy published on our website shall apply. If the Privacy Policy is part of an agreement with you, we will notify you by email or other appropriate means in case of substantial changes.